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Stop fighting spreadsheets,
start growing your club

One platform for members, events, and payments. No more spreadsheets, no more chaos.

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Why UniClubs

Why switch to UniClubs?

Clean Member Database

No duplicates, always up-to-date, automatic validation. Export anytime

Real Analytics

Track engagement, attendance, growth. Make data-driven decisions

Targeted Communication

Segment members, schedule campaigns, track open rates

Automated Payments

Collect fees automatically. Track who paid. Send reminders

Smart Application Review

Review applications in bulk. Set criteria. Auto-reject/accept

Growth Tools

Referral tracking, conversion funnels, retention metrics

The Onboarding Nightmare

Processing new members shouldn't be this hard

You're checking 5 different channels, chasing payments, and still missing applications

How clubs handle applications today:

23 unchecked

Google Forms

Check responses daily, export to Excel, send payment links manually

Last checked: 3 days ago
Julia Wang - Applied Oct 28⚠️ No payment
Mark Chen - Applied Oct 26⚠️ No payment
Lisa Mueller - Applied Oct 25❌ Lost email
47 unread

Email ([email protected])

Mixed with spam, newsletters, and partner emails

📧Subject: ApplicationNo CV attached
📧Subject: Want to join!!Which tier?
📧Subject: (no subject)???
15 requests

Instagram DMs

Random messages at 2 AM, no proper info collected

@max_999:"yo can i join?"
@sarah.xo:"how much is membership?"
@random_user:"👋👋👋"

The Daily Struggle:

Check 4 different platforms every morning
Manually chase payments via bank transfer
Copy-paste data into your spreadsheet
Lost applications = lost revenue
Hours wasted on admin work

With UniClubs:

Membership ApplicationsAll in one place • Payments integrated
8 new today
JW

Julia Wang

Applied 2 min agoPremium Tier

✓ Payment Complete (CHF 50)✓ CV Uploaded✓ Verified Email
MC

Mark Chen

Applied 1 hr agoBasic Tier

✓ Payment Complete (CHF 30)✓ CV Uploaded✓ Verified Email
LM

Lisa Martinez

Applied 30 min agoPremium Tier

⏳ Payment Pending✓ CV Uploaded✓ Verified Email

5 more applications ready for review

All payments verified, documents complete

CHF 2,340
Collected today
12
New members
1
Pending payment

The UniClubs Way:

One link for all applications
Integrated online payments - instant verification
Auto-add to member database
Welcome emails sent automatically
Save hours every week on admin
Event Management Chaos

When McKinsey sends 3 partners but only 20 students show up

The event management nightmare that's killing your club's reputation

Your last BCG workshop:

2 WEEKS BEFORE

Created Google Form

Total signups: 7323 over capacity!
⚠️ Can't verify if they're members
⚠️ Same person signed up 3 times
⚠️ Random MBA students joining
1 WEEK BEFORE

Manual Confirmation Emails

📧 Sent 73 individual emails
📧 15 bounced (fake emails)
📧 28 no response
⏰ Took 4 hours
EVENT DAY

The Disaster

Expected: 50 | Showed up: 23
📋 Printed attendance list (already outdated)
😤 3 BCG Partners flew in from Zurich
🍕 50 pizzas ordered → 27 wasted
❌ 5 non-members snuck in
📱 WhatsApp chaos: "Where is everyone??"
DAY AFTER

The Aftermath

Email from BCG HR:
"We're reconsidering our partnership. This was embarrassing for our partners who prepared extensively..."
😓 3 hours writing apology emails
📊 No data on who actually attended
🚫 Can't blacklist no-shows

Why This Keeps Happening:

No way to verify membership
Zero accountability for no-shows
Manual check-in with printed lists
Can't manage waitlists properly
No attendance tracking for partners

With UniClubs Event System:

BCG Case Workshop

Thursday, Nov 14 • 18:00-20:00 • Room 09-012

47/50
Confirmed attending
Registration Status
Live
47
Confirmed
8
Waitlist
3
Spots left
Members-only registration (verified)
Auto-reminders sent (24h, 2h before)
Waitlist auto-promoted when spots open
Event Day Check-in
Scan QR or search name
Event Check-in QR Code
Real-time attendance:43/47 checked in
No-Show Prevention
• 2 no-shows = 1 month event ban
• Checks for conflicting events in your schedule
• Automatic waitlist promotion 2h before
Partner Company Access

BCG recruiters can view live attendance & download attendee list

Your Events With UniClubs:

Track attendance in real-time
Members-only registration verified
QR code check-in takes seconds
Partners love the professionalism
No more angry emails from BCG
The Current Reality

Your member database right now

Duplicates, missing data, inconsistent formats... sound familiar?

member_list_FINAL_v3_UPDATED_oct2024.xlsx
3 users editing
IDNameEmailStatusJoinedTierPaid?
1Max Müller[email protected]active2024-09-15PremiumYes
2Sarah Johnson[email protected]Active15.09.2024Basicyes
3Max Mueller(DUPLICATE!)[email protected]active2024-09-15BasicNo
4Anna Schmidt[email protected]???Sept 2024-Pending
5Tom WilsonNO EMAIL!active2024/10/01PremiumY
6Lisa Chen[email protected]inactive01-10-24basicYes
7⚠️ MISSING[email protected]active???Premium?
8Marco Rossi[email protected]Aktiv2024-10-15PremiumJa
9Emma Brown[email protected]expired2023-09-01PremiumYes
10Felix Weber[email protected]activeyesterdayTrail(typo?)Cash
11Julia Martinez[email protected]active2024-09-20Prenium(typo?)Bank Transfer
12David Lee[email protected]ACTIVE20/09/2024GoldTRUE
❌ 3 Duplicates Found⚠️ 5 Missing Emails📝 8 Format Inconsistencies🔄 Last Sync: Unknown
UniClubs Dashboard247 active members • 12 new this week
Live sync
Quick filters:
MM

Max Müller

ActivePremium
AS

Anna Schmidt

PendingBasic
TW

Tom Wilson

ActivePremium
Auto-deduplicationGDPR compliantReal-time analyticsSmart notifications
Pricing

Genuinely free for student organizations

No credit cards, no hidden fees, no catch. The only cost is standard card processing fees on UNC Payments (2.4% + CHF 0.30).

All features included

Every feature, integration, and tool — completely free

Unlimited everything

No limits on members, events, or data storage

Forever free

Not a trial. Free today, free tomorrow, free always

See full pricing details

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